05. deliverables
06. a la carte
03. Event design
04. packages
02. Process
01. Welcome
WEDDING PLANNING PACKAGES
We are so excited that you are interested in choosing us to be your wedding planner! As your planner, our role is to facilitate all the moving parts of your wedding day. Throughout our process, we will coordinate schedules, manage logistics, and answer all of your wedding planning questions. From inception to conclusion, we will cover the complete orchestration of your event.
Our approach is to work closely with you to define your wants and desires and to inspire you with ideas for an incredible luxury experience. Most importantly, our hands-on approach means that your event is orchestrated brilliantly and delivered seamlessly. We will tie together the remaining details and control the event weekend with well-constructed timelines, diagrams, and vendor communication. We will shore up any logistical concerns and skillfully manage the behind the scenes to ensure a flawless event and familiarize ourselves with every single detail. Our job is to let you know things you may have missed so that they can be corrected prior to your wedding day without causing any unfortunate calamities. In addition, we will take care of you, your wedding party, families, and your guest the day of your event!
Welcome
You've thoroughly combed through our website, and Instagram feed and you like what you see. So the next step is setting up a time to chat to make sure we're the perfect fit for one another.
Let's Chat!
You're engaged!
Once your date is officially reserved with a 50% retainer and a signed contract, we will create a client portal to host all of your wedding documents and send over a few emails to get started!
Date Booked
Make it official
We will start with 3 key things:
01. Budget analysis | 02. Venue selection | 03. Vendor selection
In this initial planning phase I want to make sure we tackle 75% of your key vendors before moving on to phase two.
Key vendors include venue, caterer, photographer, cinematographer, band/DJ, officiant, cake baker and transportation.
Planning Begins
vendor booking
Once we’ve established the majority of your dream team, we move on to the design phase of planning, which is centered around the things that are aesthetically pleasing.
In the design phase, we’re booking things vendors for your florals, luxury rental companies, up-lighting, staging, draping, stationery, custom seating chart, etc..
This is also the time we start creating and finalizing your layout. If your package includes Event Design I or II, then we will move forward with your digital renderings. This will acts as a playbook and guide for our team, florist and rental companies on your wedding day.
Event Design
all the pretty details
This is where it all starts to come together! We check in about two-three months before the wedding to start crafting your timeline and obtaining all of your special details, special traditions, and anything else we should know about your big day. At this time, our main focus is for you to complete all of your wedding homework!
I work closely with your venue, photographer, DJ, HMU artist, and all vendors to establish a timeline that works with the contract and times allotted. Then I will contact the caterer, bartending company, florist, and rental company to make sure they are up to date with your final guest count and make any adjustments needed. This is the time that all of the pieces of the puzzle begin to create one beautiful spread!
If you are a couple that has hired us for month of coordination, this is where we jump in!!
Coordination
the last stretch
WEDDING HOMEWORK SUCH AS:
01. family formal photo list | 02. order of the ceremony | 03. music list | 04. finalizing guest lists | 05. wedding essential & packing list | 06. vendor & family contact list
It's finally here! The day the two of you say "I Do" and dance the night away surrounded by your family and friends. Just know we're excited to celebrate your wedding day. It's going to be amazing!
The week-of… when all the magic happens! I will be sending out final timelines and handling emails and logistics for you. My goal is to have to ask you the least amount of questions and to be the go-between for vendors and your desires.
My team will coordinate the rehearsal the night before your wedding, and we provide 14 hours of coordination on the day-of. I’m typically one of the first vendors to arrive, and usually one of the last (if not the last) to leave. We will supervise, coordinate setup, breakdown, and everything in between!
The Big Day
It's finally here!
OUR WEDDING PLANNING PROCESS
- An in-depth wedding questionnaire to assess your needs and design aesthetic
- A more detailed and in depth lookbook creation (also known as Moodboards) based on your colors, inspiration, and theme. Typically consist of 4 or more pages.
- Suggested Floor Plans and overall event layout
- Two in-person rental and decor table mockup with your chosen vendor to make any necessary changes or revisions.
- 3D Video Rendering of your reception space with view points to choose from.
- 1 finalized sketching of your overall design so you know what to expect the day of your wedding!
- Ability to make 2 edits on the overall decor/sketch
- A PDF Design blueprint to be shared with your vendors
- Suggested Floor Plans and overall event layout
- One in-person rental and décor table mockup with your chosen vendor to make any necessary changes or revisions.
- A finalized digital drawings of the overall design and tablescape so you know what to expect the day of your wedding!
- A PDF Design blueprint to be shared with your vendors
the packages
CUSTOM COLLECTIONS AVAILABLE UPON REQUEST
14 hours of wedding day coverage
1 hr. Complimentary Rehearsal Coordination
1 Lead Planner, 2 Assistant Coordinator
Includes Event Design I
Venue Hunting and provide a summary with pricing, capacity, etc.
Schedule Venue Tours and help with the final selection
Unlimited Call, Text, In person Meeting (based on availability)
Research, Manage, and Book ALL vendors (please see list below)
Schedule and attend all vendor meetings (based on availability)
Schedule and set your bridal portraits
Facilitate delivery of sample florals, mockups
Assist with invitations, day of paper goods prepping & proofing
Schedule and Attend Vendor Meetings (based on availability)
Assist with Menu, Bar selections and tasting
Budget Management and Payment updates (as requested)
Assembly of Favors
Assist with Hair & Makeup Schedule
Welcome Bag Prepping & Distribution
Inquire and Set Hotel Room Block
RSVP Tracking & Management
Assist with Transportation Schedule
Develop ideas for favors, seating chart, exit, & table place settings
Timeline and Diagram Creation
Assist with wedding related errands (up to 5 hours)
...and everything listed in "The Essentials" (see list below)
One
package
Two
package
14 hours of wedding day coverage
1 hr. Complimentary Rehearsal Coordination
1 Lead Planner, 2 Assistant Coordinator
Includes Event Design II
Unlimited Call, Text, and Email (based on availability)
Limited to 4 In-person Meetings
Research, Manage, and book 6 chosen vendor categories
(please see list below, please note that each categories has no limit on vendors inquiry)
Evaluate any contract that's already in place, provide vendor referrals
Facilitate delivery of sample florals, mockups
Schedule and Attend Vendor Meetings (based on availability)
Attend and assist tastings (Cake, Caterer, Bar, etc.)
Assist with Transportation Schedule
Develop ideas for favors, seating chart, exit, & table place settings
Assist with Hair & Makeup Schedule
Timeline and Diagram Creation
Assist with wedding related errands (up to 2 hours)
...and everything listed in "The Essentials" (see list below)
three
package
14 hours of wedding day of coverage
1 hr. Complimentary Rehearsal Coordination
1 Lead Planner, 1-2 Assistant Coordinator
Unlimited Call, Text, and Email (based on availability)
Limited to 3 In-person Meetings
Timeline Creation
Review diagram and all necessary documents
...and everything listed in "The Essentials" (see list below)
"the essentials"
list of services INCLUDED IN ALL PACKAGES
- Initial meeting to get to know each other
- Unlimited calls, texts, and emails throughout your planning process.
- Access to Client Portal to host all wedding documents
- Access to preferred vendor list and resources (checklist, templates, etc.) to help with the planning process.
- Provide honest feedbacks and guidance as needed
- Coordinate final venue walkthrough at Reception space
- Obtain any necessary documents from couple and/or vendors (COI, arrival time, contract, etc.)
- Distribute Final Payment and Gratuity to all vendors
- Meet with the on-site venue coordinator and catering manager
- Prepare project plan (month to month checklist of tasks leading to the wedding day)
- Attend and Coordinate Ceremony Rehearsal (1hr.)
- Creation of master timeline and review diagram
- Develop ideas for favors, seating chart, & grand exit.
- Help facilitate the production of all items needed for seated reception (Menu, escort card, custom napkins, etc.)
- Provide final headcount to Catering Manager
- Arrange for any special request (saving top tier, dietary restriction, drink preference, etc.)
- Manage vendors questions, concerns, and details the week of the wedding
- Ensure all vendors obtain a copy of wedding timeline, diagram, and information at least 1 week before the wedding.
- Day of Coordination and Assistant to planner included
- Bustle Wedding Gown
- Verify wedding license is signed and wedding rings are present.
- Supervised vendors set up and confirm arrival
- Assist bride and groom along with the bridal party with any need day of the wedding
- Set up wedding décor not handled by a specific vendor
(with limitations- no climbing up a ladder, no ironing tablecloths, no hanging lights or ceiling installs, etc..) - Direct ushers with program and seatings
- Line up and cue wedding party for the ceremony, grand entrance, and all special events
- Distribute bouquets and boutonnières to the wedding party
- Act as a liaison between vendors, family members, and wedding party
- Collect any gifts given at ceremony & reception
- Arrange for refreshments for couple upon arrival to reception
- Assist band or DJ in coordinating special events
- Cue photographer & videographer for all important events to ensure they capture details, and special moments.
- Direct guest to ceremony, cocktail, and reception
- Cue bride and groom for all important events
- Multiple check in's throughout the night with bride and groom to ensure they are satisfied
- Demonstrate how to properly cut a cake to bride & groom
- Orchestrate the Grand Entrance, First Dance, Welcome Toast, Prayer/Blessing, etc.
- Ensure things are going smoothly with banquet staff
- Arrange meals for the couple
- Distribute items such as favors, light-up props, sparklers, etc. during dancing and grand exit
- Handle any last minute implications with vendors
- Planner/Coordinator to use best judgement and act accordingly should any problems or emergency arise.
- Ensure get-away car and chauffeur is ready for Grand Exit
- Coordinate breakdown of the event
- Return cake rental items such as plateau, cake boards, etc. to baker
- Perform a final venue walkthrough with the venue coordinator & family member/representative to ensure no damages were made
- Ensure all personal & wedding items are taken from the bridal & groom suite
- Gather all personal decor items and give to designated person
- Send thank you notes to vendors on behalf of the couple
get a custom quote
A LA CARTE
Additional Wedding Day Coverage - $75/hour for Lead
Additional Wedding Day Coverage - $50/hour for Assistant
Additional Full Wedding Day Assistant - $300
Additional In-person meeting - $100 per occurrence
A la Carte Event Design I - $1,500
A la Carte Event Design II - $1,000
A la Carte Honeymoon Planning- $750
Event Design I upgrade from Event Design II - $500
Additional Vendor Management, Research, and Booking- $150
RSVP Management - $100
Budget Management & Updates - $100
Hotel Room Blocks - $100
Travel Fee - starts at $50
Custom packages are available upon request
*A 3% transaction fee will be added to all packages*
**Additional Travel fees may apply to locations outside of 50 miles. Ask for details.**
***All packages listing are the starting price point. Depending on the scope of work, location, guest counts, and service needed; pricing may increase***
- Baker
- Calligrapher
- Caterer
- Cinematographer
- Décor
- Desserts
- Entertainment: DJ, Band, Quartet, etc..
- Florist
- Lighting, Draping, Dance floor,
- Staging, etc..
- Hair & Makeup Artist
- Officiant
- Photobooth
- Photographer
- Pyrotechnics
- Rentals
- Room Blocks
- Staffing (Bartenders, Waiters, etc.)
- Stationery and Signage
- Tent
- Transportations
- Others: Wedding Attire, Live Painter
vendor category list
- Unlimited In-person Meetings & Wedding Errands
- Venue Hunting and provide a summary with pricing, capacity, etc.
- Schedule Venue Tours and help with the final selection
- Research, Manage, and Book ALL Vendors
- Schedule and attend all vendor meetings (based on availability)
- RSVP Tracking and Management
- Attend and assist all tastings (Cake, Caterer, Bar, etc.)
- Assist with your paper goods creation -whether that be invitation wordings, menus, seating chart, and/or save the dates (With the Partial Planning, I will obtain quotes for you and make recommendations, but proofreading and entire paper goods creation will be handled by you specifically.)
- Budget Management and Payment Updates
- Welcome Bag Prepping and favors prepping & distribution
- Assist with hotel room blocks
- As for the vendor booking- Partial Package would be more ideal if you have your venue, some vendors booked, and just need help finalizing other vendors and details for the day of the event. If you don't have any vendors booked and do not have your venue chosen, or don't know how to start with the wedding planning then Full-Service Package would be the best option.
A:
what's the difference between full-service to partial planning?
q:
A:
When do you charge travel fees for weddings?
q:
We typically have 1 Lead Planner and 2 Assistant Coordinator/Planner on an event day. Depending on your guest size, we will adjust as needed. We recommend 1 coordinator per 50 guests.
A:
How many assistants will be there on the day of the wedding?
q:
Fantastic! To reserve your wedding date, we’ll need a completed and signed contract and a 50% non-refundable deposit. If you don’t have a contract yet, just let us know and we’ll send one over! 25% will be due halfway your event and the remaining balance will be due 2 week before the wedding.
A:
We love your work and want to book. What is the next step?
q:
Frequently
asked
Questions
We typically add travel fees on to any wedding outside of a 20 mile radius from our home in downtown, Houston. Fees vary depending on location so ask us for more details. For weddings outside of Houston, lodging fee may apply.
A:
q:
q:
A:
which package will the event design include?
Event Design I is included in Package I- Full Service Planning and Event Design II is included in Package II- Partial Service Planning. However, you may choose to add one of our Event Design package to our Month of Coordination at an additional fee. See "A la carte" cost listed above.
We are grateful that you are considering us to be a part of your special day! If you’re interested in working with us, the next step is to set up a time to chat! You can reach us directly at christine@houstonsoiree.com
